Be part of a team that connects
people to facilitate change.
At ICS, our team spans continents as we partner with clients and delegates across the globe.
At ICS, our people are our greatest strength
We believe that great events are created by empowered teams who feel supported, trusted, and inspired. Working at ICS means being part of a collaborative, global team that values flexibility, open dialogue, and a shared commitment to delivering meaningful experiences.
We take pride in our work, care about one another, and genuinely enjoy what we do—together.
What our team values most:
Interested in Joining ICS?
We are always excited to connect with talented, curious, and passionate people who share our values. Explore current opportunities below or reach out to start the conversation.
The Coordinator, Operations is an entry-level position that supports ICS Project Managers and Operations Managers in the planning and execution of global conferences, meetings, and events.
As part of a collaborative team, you will assist with vendor and venue sourcing, RFPs, audiovisual coordination, catering, signage, and other event logistics, while also supporting sponsorship and exhibition services to ensure sponsor and exhibitor commitments are delivered successfully.
- Support project timelines and track key operational deliverables
- Coordinate meeting space, accommodation, AV and technical requirements
- Help source venues, suppliers and conference services
In this role, you will drive sponsorship and exhibit sales for international conferences across North America and Europe, managing the full sales cycle from prospecting to securing agreements.
Working with clients and internal teams, you will develop tailored opportunities to achieve revenue targets.
The ideal candidate is a proactive relationship builder with strong commercial awareness and communication skills.
- Drive revenue through strategic sales, tailored opportunities and strong industry partnerships.
- Develop commercial strategies, manage sales pipelines and work closely with clients and internal teams.
- Identify funding opportunities, support grant applications and contribute to improving sales processes
Coordinate and manage the conference registration process by collaborating with the Project Manager to confirm rates and deadlines, setting up and maintaining online registration systems, processing registrations for all participant groups, and providing regular status reports.
- Deliver registration and attendee management services
- Coordinate housing and hotel accommodation programmes
- Support seamless onsite and virtual experiences
Junior Manager, Attendee Experience
In this role, you will coordinate registration and housing services for international conferences, ensuring a smooth experience for delegates, speakers, exhibitors and sponsors.
Working closely with project managers, hotel partners and internal teams, you will manage registration systems, delegate communications, accommodation bookings and onsite registration arrangements.
- Coordinate delegate registrations, online systems, reporting and onsite registration services
- Manage hotel room blocks, accommodation bookings and hotel relationships
- Deliver excellent customer service, maintain accurate records and support successful conference delivery
The Association Coordinator will work as part of a growing association management team, providing administrative and coordination support to key ICS association clients. This role is well suited to entry level candidates as well as experienced administrative, clerical, or secretarial professionals looking to build a career in association managemen
- Coordinate board and committee meetings
- Maintain accurate client, member and committee records
- Provide general administrative and project support to Association Managers
Customer Support Associate
GOLD Online Learning Education (GOLD) is hiring a Customer Support Associate! Support customers with registrations and website enquiries, assist with online event production and help deliver successful webinars. Full training will be provided.
- Deliver exceptional customer service, assisting with registrations, enquiries and order-related issues
- Support online event production, including website preparation and speaker training
- Assist with presentation materials, event logistics and general administration
Coordinator, Operations
The Coordinator, Operations is an early-career position supporting ICS Project Managers and Operations Managers with planning and onsite delivery of conferences and events. The role covers venue and supplier coordination, production and logistics, and sponsorship and exhibition (SPEX) fulfillment. As a Japan-based team member, you will also communicate professionally in Japanese with local clients, venues, suppliers, exhibitors, and partners while working closely with ICS colleagues internationally.
- Coordinate conference logistics, suppliers and onsite operations.
- Support sponsorship and exhibition delivery
- Assist with budgets, administration and Japanese-language communications
Senior Conference Manager, Project & Operations
The Senior Conference Manager is responsible for overseeing the overall profitability and success of assigned conferences. From project initiation through final reporting, this role ensures client satisfaction while upholding and enhancing the professional reputation of International Conference Services Ltd. The Senior Conference Manager leads project direction and execution in accordance with all ICS standards and operational procedures.
- Manages conferences efficiently
- Builds and manages client relationships
- Maintains up-to-date knowledge of the status of all assigned conferences
Support the delivery of high-quality creative assets across a range of conference projects, including branding, digital experiences and event materials. Working closely with the Marketing Manager and internal stakeholders, this role plays a key part in bringing event brands and communications to life.
- Design conference brands, websites, and experiences
- Create engaging digital and print communications
- Deliver creative projects on time and on brand
